Dealing with multiple clients, projects, and deadlines can be chaotic for agencies. The correct task management software will enable their team to work more efficiently, communicate better, and keep their projects organized, ultimately saving them time and money.
The great news is that in 2025, agencies have more options than ever before, with tools that include AI automation, real-time reporting, and integrations than ever before!
This article will discuss the ten best task management software in 2025 so that you can compare features, pricing, and benefits to decide which is the best platform to increase productivity in your agency and do a fantastic job for your clients.
What Is the Best Task Management Software for Agencies?
The finest task management software for agencies is a platform for teams to plan, organize, and execute the myriad of projects they manage. For agencies handling numerous clients, campaigns, and deadlines, a family of technology, a platform, and a centralized workspace are critical to keeping tasks organized and minimizing miscommunication and missed tasks.
To illustrate this example, a content writer working for a marketing agency can utilize task management software to track blog post deadlines, share drafts with editors, receive client feedback, and collaborate with designers. Being centralized in a task management platform saves a lot of time and energy, and allows people to work together across their various roles.
In 2018, the global task management software market size amounted to USD 1,713.0 million. By 2026, it is projected to reach USD 4,535.5 million, showing an international demand for productivity and collaboration tools. Therefore, an agency needs to have the right platform in place to maximize its productivity.
Best Task Management Software for Agencies
1. Ravetree
As an agency-centric task and project management platform, Ravetree consolidates all workflows to a central workflow hub. Its client portal provides agencies with a platform to share project updates, send files, and exchange feedback directly with clients. This improves transparency for clients and ultimately increases client satisfaction.
Ravetree also offers excellent project management, time tracking, resource allocation, and reporting features that make it suitable for creative teams, agencies looking to improve project management, and content writers managing multiple projects.
Source: Ravetree Pricing
Pros:
- An all-in-one solution for agencies..
- A professional client portal to communicate.
- Time tracking and resource management are included.
Cons:
- More expensive than competitors
- Learning curve for new users
Best For: Agencies looking for a centralized platform to manage both internal work and share communications and project status with clients.
Pricing: Starting at $39/user/month (billed annually).
2. ClickUp
ClickUp is one of the most flexible task management platforms available for agencies, providing an ultra-customizable workspace that adapts to any workflow. ClickUp’s many Views, including List, Board, Calendar, and Gantt, allow teams to organize their tasks in the way that makes the most sense for them.
Many AI-powered features, such as ClickUp Brain, help automate repetitive tasks, provide project updates and executive summaries, and even create content briefs, which are helpful for content writers and marketing teams alike.
Source: ClickUp Pricing
Pros:
- There are so many customizable options with dozens of views to choose from.
- Built-in docs, goals, dashboards, and automation.
- A list of AI Tools can help get faster project updates and content.
Cons:
- It can be initially overwhelming to small teams.
- Some advanced features are only available on higher-tier plans.
Best For: Any agency, big or small, that wants an all-in-one, flexible task and project management software.
Pricing: Free plan; Paid plan starts at $7/user/month (billed annually).
Expert tip
Vast features can be overwhelming for new users.
Tasnova Chowdhury
A business analyst & content writer, Technext Limited
3. Asana
Asana is an extremely reputable task management software that is fantastic for agencies that want to plan, organize, and monitor work across teams. Asana has a nice, clean user interface and makes it easy to create a task, assign a dependency, or a responsibility.
Agencies can use Asana’s Timeline feature to help visualize whole campaigns and ensure deadlines are met while resourcing is effective. For content writers, Asana provides an integrated collaborative platform with editors, designers, and clients where all feedback is featured, all drafts can be edited, and the process remains transparent.
Source: Asana Pricing
Pros:
- Simple, beginner-friendly interface.
- Rich timeline and dependency management.
- Good integrations for Google Workspace, Slack, Dropbox, and others.
Cons:
- Basic reporting is available on lower plans.
- There are fewer customization options compared to Clickup or Monday.com.
Best For: Creative and marketing agencies seeking a straightforward navigation system to manage projects and maintain clear communication.
Pricing: Free plan; paid plans from $10.99/user/month (annually paid).
4. Monday.com
Monday.com is a very visual task management tool that enables agencies to regulate their projects, track progress, and collaborate along the way. It uses boards and a drag-and-drop interface so that users can see the stages of a project in one shot using colour-coded boards.
Any project, including marketing campaigns, client projects, or internal project teams, can be turned into workflows without any special technical training. Besides these options, Monday.com includes built-in automation capabilities that reduce repetition, as well as time tracking, dashboards, and reporting to measure team performance.
Source: Monday.com Pricing
Pros:
- Highly visual and customizable boards.
- Built-in time tracking and automation options.
- Excellent overview with dashboards and reporting.
Cons:
- It can be expensive for larger teams or organizations with more complicated projects and needs.
- Some automation options for the lower-tier plans are limited & require an upgrade to access even more features.
Best For: Agencies seeking customized, visual boards to track client and internal projects.
Pricing: A free plan is available to any user. Paid plans for paid options start at $9/user/month, paid annually.
5. Teamwork
Teamwork is a task and project management platform designed specifically for client-service businesses, making it an ideal solution for agencies. Teamwork includes all the usual suspects in task tracking, along with features for built-in time tracking, invoicing, and budget management against each task.
This means you can track project delivery and agency profitability under one roof. Using Gantt charts, board views, and workload management, you can make sure you hit project deadlines without overloading your team.
Source: Teamwork Pricing
Pros:
- Built with agencies in mind, exists features for billing and invoicing.
- Excellent resource management and load balancing tools.
- Client portals for transparent client communication.
Cons:
- Interface feels less modern than some other options.
- Some features (such as advanced reports) will require higher-tier plans.
Best For: Agencies looking for an all-in-one solution for task management, client billing, and time tracking.
Pricing: Free plan available, paid plans from $10.99/user/month (billed annually).
6. Forecast.app
Forecast.app is an AI-powered project and resource management platform designed for agencies that need to forecast and plan their workflows accurately. It helps organizations allocate resources, forecast project delivery, and manage budgets.
With the ability to do capacity tracking, organizations can be sure no team member is overbooked. The real-time insights help managers take action quickly to keep projects on track. Featuring in-depth analytics, agencies can analyze profitability across projects and catch any issues before they become emergencies.
Source: Forecast.app
Pros:
- AI-Based resource allocation and scheduling.
- Real-time tracking of budget and forecasting.
- Complete oversight of team capacity.
Cons:
- Pricing could be expensive for smaller teams.
- Learning curve for advanced features.
Best For: Medium to large agencies needing advanced resource planning and profitability tracking.
Pricing: Paid plans start at $29/user/month (billed annually).
7. Wrike
Wrike is a powerful project management software designed for teams with advanced customization, scalability, and collaboration needs. Wrike offers various work views. List, Board, Table, and Gantt charts enable agencies to arrange projects in the way that works best for them.
Wrike’s real-time collaboration tools, proofing tools, and dynamic reports make it easy to keep clients informed and projects moving forward. Other beneficial aspects include integrations with over 400 apps like Slack, Google Drive, and Adobe Creative Cloud for seamless workflow.
Source: Wrike
Pros:
- Highly customizable avenues for workflows and dashboards.
- Advanced proofing and approval features for creative-oriented projects.
- A wide array of integrations for simple functionality.
Cons:
- The interface offers a wealth of information for beginners, but its complexity can be a drawback.
- Some features are locked behind premium price tiers.
Best for: Agencies with complex, multi-stage projects with lots of moving parts that want advanced customization.
Pricing: A free plan is available! Paid plans start at $10/user/month (billed annually).
8. Adobe Workfront
Adobe Workfront is an enterprise-grade project management software designed specifically for larger organizations or agencies that have complex operations. It has advanced features for portfolio management, resource management, and automation of workflows, making it easier for organizations to track multiple clients and projects and stay on schedule.
Plus, because of its deep connection with Adobe Creative Cloud, it is an excellent fit for agencies with design, marketing, or creative teams to bring planning and execution together.
Source: Adobe Workfront
Pros:
- Enterprise Features for Large Teams.
- Seamless Integration with Adobe Creative Cloud.
- Great tools for portfolio and resource management.
Cons:
- More expensive than other solutions.
- Longer adoption time and training are needed.
Best For: Large agencies or enterprise organizations that need robust oversight of projects and creative workflows.
Pricing: Custom pricing; contact Adobe for a quote.
9. Productive
Productive is a comprehensive agency management software that integrates task management, time tracking, budget management, and CRM into one tool. Productive is specifically designed for agency operations, allowing teams to manage their projects from initial proposal to completed delivery, while tracking profitability.
Resource planning is built within Productive to optimize better, manage workloads, and keep your project on budget. With multiple reporting and tracking tools, managers can view work-delivery performance and financial health, and better utilize data for decision-making.
Source: Productive Pricing
Pros:
- Designed for agency workflows.
- Merges project management with budget management and CRM.
- Robust reporting and profitability tracking.
Cons:
- Less customizable than some competitors.
- No free plan.
Best For: Agencies looking for a tool that integrates their operations and client management.
Pricing: Paid plans start at $9/user/month, billed annually.
Conclusion
When selecting the best task management software for your agency, the question comes down to knowing what your team needs, your budget, and your workflows.
Are you a small creative agency looking for simplicity (Asana)? A medium-sized business in need of advanced forecasting (Forecast.app)? Or a few hundred million-dollar operations that need complex portfolio management (Adobe Workfront)? Today, there is a task management software out there for every digital agency.
The aim is to select a software platform that not only manages tasks but also fosters collaboration, manages resources, and keeps clients informed, so your agency can produce great work on time and profitably.
With AI-powered features and future-proof integrations all becoming mainstream, remember that the right task management software will be more than just a productivity tool; it can be a differentiator.
Frequently Asked Questions
